Simple. Serverless. Secure. uniFLOW Online
Cloud-based Secure Printing, Scanning and Accounting uniFLOW Online
Secure Cloud Printing and Scanning for Business uniFLOW Online
Control Access. Control Cost. uniFLOW Online Express

Operations

To operate uniFLOW Online smoothly the combined efforts of all NT-ware departments is necessary. However, at the center of our service delivery is NT-ware Operations, a global team dedicated to monitoring and managing uniFLOW Online.

Who are we?

NT-ware Operations is a global group of people responsible for the 24/7 smooth running of uniFLOW Online. We have team members in Europe, the APAC region and USA including support specialists, Azure infrastructure specialists and developers (Dev Ops), amongst others, carrying out a wide range of activities both proactive and reactive. Additionally, this team is responsible for building, maintaining and expanding the infrastructure which supports uniFLOW Online.

What do we do?

uniFLOW Online is monitored 24/7 by industry-leading tools provided on the Azure platform itself and log analytics engine Elastic. NT-ware Operations uses these tools, together with other monitoring systems including machine learning and Artificial Intelligence (AI), to aggregate data and conduct analysis to diagnose, dissect and pre-empt situations, allowing a fast reaction to alerts and providing quality feedback into our 'development and improvement lifecycle'.

Responsibilities of the NT-ware Operations team go well beyond the monitoring of uniFLOW Online. The team is tasked with all deployment-based activities for uniFLOW Online as-a-service and the supporting Microsoft Azure infrastructure. We work directly with other NT-ware departments acting as an escalation point for issues raised by Support and Development and Architecture teams to ensure the growth of uniFLOW Online.

With such a large group spread across the globe, we leverage industry-leading tools to support our communication, ticketing and incident management and documentations needs. These systems must be very secure and provide high availability. To achieve this, NT-ware uses Microsoft Teams and other Microsoft communication platforms to maximum advantage. Supporting our ticketing and documentation requirements, NT-ware utilizes Atlassian Jira Software and Confluence in the cloud.

How do we handle incidents?

No one wants to see an incident occur but it will happen so how quickly we respond and learn from them is key. The NT-ware Operations team is responsible for all incident management and follows a defined incident response process. This is built on industry best practices and many years of field support experience:

  • Monitoring and/ or an alert will trigger an incident response plan to start. This involves identification of the incident, impact and finally the scope.
  • The communication plan will start in parallel ensuring timely and transparent information exchange.
  • NT-ware Operations will coordinate with Development, managing escalation or system changes to respond to the incident.
  • All actions and communication are coordinated through our structured Microsoft Teams channels.
  • To ensure our Service Level Agreements (SLAs) are monitored and measurable we will also create a ticket in our issue tracking system.

    • This is a vital step to ensure we have a reference point for all corrective actions.
    • We have a strict review and ‘Lessons Learnt’ process required for any incident prior to it being considered closed.

More information on our Security Incident Management.

How do we communicate to customers?

Keeping customers informed is a crucial part of the NT-ware Operations team’s management role. During any incident the possible impact for our customer is analyzed and a communication process initiated. We communicate globally through our uniFLOW Online Status Page. NT-ware will additionally manage communication to our distribution channels in order to manage local questions.

What is our development and improvement lifecycle?

Developing a service to the scale of uniFLOW Online is a big undertaking. Before we even deploy new features and improvements they are subjected to rigorous internal testing. The development and improvement lifecycle are built into our Jira development pipeline with checks at every critical stage. The NT-ware Operations team follows the product lifecycle to ensure monitoring and performance metrics are fed back into the ‘continues development’ process.

NT-ware Development follows processes of Feature Driven Development (FDD) in four phases which allows teams to update the project regularly and identify errors and potential problems quickly.

The four phases can be described as:

  • Initial feature description.
  • Creation of a feature list that resembles the overall model.
  • Defining actual development tasks per feature.
  • Final feature development deployment.

Safe deployment practices

NT-ware deploys updates to the service through a process which some organizations refer to as the ‘Ring’ deployment approach. The general idea is simple; a given release should be disclosed initially to only to a small group of users with the highest tolerance for risk. Then, if the release is working as expected, it can be released to a broader group of users. If it is still on track, the process can continue on to broader groups of users or in stages. The following stages form part of our development process:

  • Hourly and nightly uniFLOW Online deployments take place on 'internal deployments' during the development phase.
  • These deployments are continuously subjected to our QA automation and testing systems.

    • Real customer data is never utilized for testing or other purposes in any pre-production stage of uniFLOW Online.

  • To progress towards the production stage we have further uniFLOW Online deployments that see feature and product testing by 'Hands On' teams consisting of NT-ware and Canon Quality Assurance departments. These releases form part of our Early Access (EA) and BETA and deployments to ensure the service and features have been thoroughly tested before release into the production deployments of uniFLOW Online across the globe.
  • At the EA stage, NT-ware utilizes uniFLOW Online in our headquarters and remote offices. This 'dogfooding' is a vital step to bring our service and capability to our staff.