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Structured filing and indexing of documents

Until recently, scanning was used purely to archive documents; filing and indexing were performed manually. Today scanning is increasingly important as business requirements evolve. Batches of documents need to be scanned in one go and completed automatically with file name and metadata before they are stored in different cloud services.

Filing Assist, in combination with superior Canon imageRUNNER ADVANCE DX devices, accelerates a business’s digital transition. It saves time, reduces keying errors and brings consistency to your filing so you can find what you need, when you need it, wherever you have internet access; at home, work or on the go.

Innovative cloud printing technology for simplicity, security and less IT infrastructure.

Cloud technology which overcomes IT skills' gaps within organizations.

Reliable and innovative cloud printing technology.

Cloud printing technology that enhances security in comparison to on-site software.

Secure technology is key: 15.8% of all documents uploaded contain sensitive material.

Technology to enable businesses to store data in defined legal jurisdictions.

Technology that maintains its innovative lead in the pace with the market changes.

Game changing cloud printing technology delivering speed and innovation gains.

Innovative cloud technology that makes physical servers unnecessary.

Adapting technology to deliver new ways of working and process change.

Cloud technology is increasing the agility of businesses.

Cloud technology gives access to more computing resources at lower costs.

Technology which ensures full compliance with regulations where data is stored.

Technology which helps smaller organizations level the playing field against larger organizations.

Automation with Filing Assist

Filing Assist uses pre-configured workflows which scan batches of repetitive documents, including invoices, delivery notes, picking lists and orders to popular cloud services. The documents are also named, converted and filed according to pre-defined rules and information within the document.

Smart filing

File and name documents by type or text content. OCR detection and metadata extraction.

Scan any paper size up to A3

Fast scanning and auto-recognition of documents.

Batch scanning

Use pre-defined rules to split batches of documents into separate files.

Cloud storage

Structured storage of files to directory paths in popular cloud services.

Approximately 40% of business and IT leaders indicate that security is their primary concern.

A recent study showed that 75% of users say the business value of mobile printing is similar to PC printing.

In 2015, 12.4% of total data breaches were paper-based.

Approximately 35% of smartphone and tablet users are currently unable to print from their mobile devices.

Fully Cloud managed

Scanning at the device

After authentication at the device, batches of documents can be scanned in no time, by utilizing pre-configured Filing Assist scan workflows. Scan jobs are sent to the cloud for further processing.

Processing in the cloud

Once uploaded, documents are processed. Document types are automatically recognized, based on document structure and fixed text positions, and file name and metadata are pre-populated.

Validating at the desk

Back at the desk, the scans are available in the uniFLOW Online Scan Center. The user can screen all scanned documents to check if the pre-populated file name and metadata are correct. Where errors are detected, the preview can be opened to edit the OCR-result or select a different OCR block that meets metadata requirement in order to make corrections. Once done, documents are submitted to their final destination by hitting the ‘Send’ button.

Boost efficiency

Intelligent forms recognition ensures documents are recognized and pre-populated with the correct file name and metadata. The automatic data population makes time-consuming and error-prone manual filing and indexing obsolete. Thanks to pre-populated file names and metadata, it is fast and straightforward to search and retrieve documents when they are needed.