uniFLOW Online is a multi-tenant cloud-based service that enables customers to print and scan securely and provides a clear overview of costs. Users can either print from their PC or submit files by email. To allay any concerns regarding the security of a cloud-based solution, details of uniFLOW Online’s security features are given below:
How do Print Jobs stay within the local Network?
The uniFLOW SmartClient allows print jobs to be processed and stored on users' local PCs rather than being sent via the internet to a cloud-based service. For Windows printing, all print traffic stays within the company network. Print jobs are only released to a selected printer once a user has authenticated at that device. The spool file is deleted automatically from a user’s PC once it has been printed or following a specified time period.
How does Secure Mobile Printing work alongside uniFLOW Online?
Users can print jobs from their mobile devices, smartphones or tablets by sending the file to be printed as an email to uniFLOW Online or directly using mobile job submission on the uniFLOW Online Tenant. If the file needs to be converted from its native format into a language the printer understands, this takes place within the regional datacenter in which the uniFLOW Online service is hosted i.e. customer data does not leave the datacenter. Once converted, the original file is deleted and the converted file remains within the regional datacenter until the user selects it to be released/printed.
How does Scanning work with uniFLOW Online?
Users can scan directly from any connected Canon imageRUNNER ADVANCE to either themselves or Google Drive™. When scanning, the captured document travels via the cloud to the selected scan destination. However, no scan content or images are stored in uniFLOW Online. Only the processing, if applicable, is done in the cloud. Regular users and administrators have no access to content or index data of the scanned document.
How does User Authentication and Password Storage work alongside uniFLOW Online?
uniFLOW Online does not provide its own identity management. Instead, it accepts logon credentials from multiple identity providers. The default provider is Microsoft Azure Active Directory. Alternatively administrators can use Active Directory Federation Services (ADFS) to integrate with e.g. Microsoft Office 365 or their own locally hosted Active Directory®. In addition it is possible to make use of shared web identity providers like Facebook, Google, Yahoo!® or Windows Live ID. The primary security benefit of this identity management system is that uniFLOW Online does not store any user passwords. That said, provided the customer's own local Active Directory is connected, any password changes or user additions are automatically updated and recognized in uniFLOW Online.
How does uniFLOW Online store User and Print Job Information?
As uniFLOW Online does not store any print jobs, accounting data and configuration details is the only information that is sent outside the company network. Administrators can also prevent file names of print jobs being uploaded which removes yet another potential security risk. Other sensitive information e.g. ID card numbers or PIN numbers stored in users’ accounts are encrypted via a one-way salted hash to further enhance security.
What Tenant Information is stored within uniFLOW Online?
Customer data is stored in uniFLOW Online according to statutory requirements. Customer data is not shared with any third parties including Canon or the partner selling the service to the customer. Canon/the Canon partner can only view the names of their customers and license expiry dates. Customer user names, details and print data is only available to the relevant customer.
Where is Data stored?
uniFLOW Online is hosted in Microsoft Azure™ data centers that are distributed across the globe. This ensures data sovereignty at all times as customer data remains within the local region. European customers' data will always be stored within European data centers while US customers can be sure their data will never leave the US.
Approximately 40% of business and IT leaders indicate that security is their primary concern.
A recent study showed that 75% of users say the business value of mobile printing is similar to PC printing.
In 2015, 12.4% of total data breaches were paper-based.
Approximately 35% of smartphone and tablet users are currently unable to print from their mobile devices.
Fully Cloud managed
By combining a powerful cloud platform with unique uniFLOW technologies, uniFLOW Online helps address the challenges that cloud-based print and scan management brings. Together these technologies enable businesses to transform their onsite infrastructure into a cloud-based print and scan management system.